Purchase Orders

Please Note - The purchase orders guide is for software version February 2019 and above.

When opening purchase orders it takes you to the home screen. From here you can go to

• Add Purchase Order
• Search Existing Purchase Order

When pressing search this allows you to search by date of purchase order, reference or reason. For a more advance search press the more button. This will bring up product search.

Search results will load on the home screen.

• On the search results, highlight the order you wish to view and click view
• This will now take you to the purchase order.
• Alternately double clicking the order in the search result will also take you to the purchase order.

• On the search results, highlight the order you wish to book in and click book in.
• This will now take you to the book good in screen.

• To export the search results, click the export button.
• Save accordingly.

• Last Order - Loads last order created.
• Today - Loads orders created today.
• Last 7 Days - Loads orders created in the last 7 days.
• Last 30 Days - Loads orders created in the last 30 days.
• This Period - Loads orders where season is currently default in season settings.

• Press Add
• Select Supplier, Order Period and Press Ok.
• This now takes you to a blank purchase order.

From here this is where you start to built your purchase order with the following buttons.

Add Style takes you to create a new product. On clicking this styles file will open. It will be loaded on the last style you entered for this suppler.

• Press Green Plus
• Fill in style information, press save.
• Add any additional colours using the colour palette.
• Close styles file.
• Now it will take you to the add order quantity screen.
• Once filled in press ok.
• This will load your order quantity for this product in to the purchase order.
• Go on to add / search your next product.

Tip: On opening styles file it will be loaded on the last style you entered for this suppler you can use Clone instead of the green plus. Clone copies most of the last styles information across to reduces data entry time.

Example of a clone reason:

Last item entered was a t-shirt and the next item to add is also a t-shirt.

You can order items that already exist in fashione. You would use the style box or search button.

Style Text Box / Search

• Type Full Style and Search, brings up add order quantities.
• Type Part Style and Search, bring up search results. Select Item to add order quantities.
• Leave Blank, Press Search for product search. Select Item to add order quantities.

Remove Order Line

• Highlight line and press the delete icon.
• Line will now be removed.

Remove Style

• Highlight one line of the style and right click.
• Delete - Style.
• The whole style will be removed from the order.

Remove Style by Colour

• Highlight one line of the style, colour and right click.
• Delete - Style & Colour .
• The style with that colour will be removed from the order.

Adjust Order lines by Style

Double clicking the style will bring up style information. At the bottom you can change the order quantity and cost.

Please Note this is for positives only and you can not remove order lines from this function.

Once you have finished your purchase order. Press the save button at the top of the screen. You can also save a purchase order mid way though to come back to later.

• Open the purchase order you wish to edit.
• To edit the existing order press the edit pencil.
• Once you have made your changes press save.

When you create a purchase order it saves them in the order the items where added. This is Line Column.

When viewing the purchase order you can change the order by. The following Column headers when clicked will change the way the order is listed.

• Line
• Style
• Colour
• PLU
• Cost
• Ordered
• Delivered

Using the filer box you can filter the purchase order. Filter works on the following columns.

• Style
• Colour
• Description
• PLU

Suggested orders is where you use Min/Max Stock to order items that never go out of stock or are continuous.

You will need to set Min/Max stock in style file prior to using this feature.

When creating your purchase order when you have selected your supplier and order period tick the suggest items option and press ok.

You will be given the following suggest order options:

• Minimum Stock
• Maximum Stock
• Current Stock
• One Piece of Each

For this example the guide will use Minimum Stock and continuous item concept.

An advance search will appear after selecting Minimum Stock . All the continuous items are set under season NOS. In the advance search in season you type NOS and press ok.

On the search result you can select individually or select all. Press Ok.

The software will then work though the selected items to populate what styles require to be ordered to get the stock levels to minimum stock.

Example:

Ticking Mid-Season Order sets a flag against the order that it is a mid season order. This is used on some of the reporting such as sell though report.